Accessibility features in PowerPoint

Displaying slides in high contrast is supported by Microsoft Windows 2000 and later.

1. On the Windows Start menu, point to Settings, and then click Control Panel.
2. Double-click the Accessibility Options icon.
3. On the Display tab, select the Use High Contrast check box.
4. Click OK.
5. On the View menu in Microsoft PowerPoint, point to Color/Grayscale, and then click High Contrast.

Note  The high-contrast setting works for viewing slides and thumbnails in normal and slide sorter view. In slide show view, slides are displayed as you have designed them. High contrast is a screen-only setting; it does not affect the actual presentation, nor does it apply to the printed presentation.

This process does not change colors or design in the original color presentation.

1. On the View menu, point to Color/Grayscale, and then click Grayscale or Pure Black and White.

2. Do one of the following:
   • To adjust the look of any object, right-click the object, point to Grayscale or Black and White Setting on the shortcut menu, and then click the option you want.
   • To select multiple objects, hold down SHIFT while you right-click each object, point to Grayscale or Black and White Setting on the shortcut menu, and then click the option you want.

Note  You can apply different grayscale or black-and-white settings to different objects on the same slide.

• On the Standard toolbar, click the arrow next to the Zoom box , and then click the magnification you want.

Tip

• To scroll up or down, rotate the wheel forward or backward.
• To zoom in or out, hold down CTRL as you rotate the wheel forward or backward.
• To expand or collapse an outline, point to a heading, and then hold down SHIFT as you rotate the wheel forward or backward.

Note  For information about changing options and to view troubleshooting tips for the Microsoft IntelliMouse, see the IntelliPoint Online User's Guide.

1. On the Tools menu, click Customize.
2. Click the Toolbars tab.
3. Click New.
4. In the Toolbar name box, type the name you want, and then click OK.
5. Click the Commands tab.
6. Do one of the following:

   Add a button to the toolbar

   1. Click a category in the Categories box.
   2. Drag the command you want from the Commands box to the displayed toolbar.

   Add a built-in menu to the toolbar

   1. Click Built-in Menus in the Categories box.
   2. Drag the menu you want from the Commands box to the displayed toolbar.
7. When you have added all the buttons and menus you want, click Close.

Note  In Microsoft Access, custom toolbars that you create are specific to the Access data file. If you want to use a custom toolbar in a different Access data file, you must re-create or import the custom toolbar.

You can add a separator bar before the first and after the last item in a group to distinguish the group from other buttons and menus on a toolbar.

1. Make sure the toolbar you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.

   2. Click the toolbar you want to display, or, to view more toolbars, click Customize.

   3. In the Customize dialog box, click the Toolbars tab, then double-click the toolbar you want to display.

2. On the Tools menu, click Customize.

3. To add a separator bar, keep the Customize dialog box open, right-click the button you want on the toolbar, and then click Begin a Group. A separator bar is added to the left of the button on a horizontal toolbar, and above a button on a vertical docked toolbar.

4. To remove a separator bar between two buttons, drag one button closer to the other.

1. On the Tools menu, click Customize.

2. Click the Options tab.

3. Select the Large icons check box.

1. Make sure the toolbar you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Click the toolbar you want to display, or, to view more toolbars, click Customize.
   3. In the Customize dialog box, click the Toolbars tab, then double-click the toolbar you want to display.
2. On the Tools menu, click Customize.
3. With the Customize dialog box open, click the list box you want to change— for example, the Font or Font Size box on the Formatting toolbar.
4. Point to the left or right edge of the box. When the pointer changes to a double-headed arrow, drag the edge of the box to change its width.

1. Make sure the toolbar you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Click the toolbar you want to display, or, to view more toolbars, click Customize.
   3. In the Customize dialog box, click the Toolbars tab, then double-click the toolbar you want to display.
2. Click the Toolbar Options arrow .
3. Point to Add or Remove Buttons.
4. Point to the name of the toolbar.
5. Click the button you want to add. You can also add to a toolbar a button that is not on the list.

   How?

   1. On the Tools menu, click Customize.
   2. Click the Commands tab.
   3. In the Categories box, click a category for the command you want the button to perform.
   4. Drag the command or macro you want from the Commands box to the displayed toolbar.

1. Make sure the toolbar you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Click the toolbar you want to display, or, to view more toolbars, click Customize.

      In the Customize dialog box, click the Toolbars tab, then double-click the toolbar you want to display.

2. On the Tools menu, click Customize.
3. Click the Commands tab.
4. In the Categories box, click Built-in Menus.
5. Drag the menu you want from the Commands box to the displayed toolbar.

1. Make sure the toolbar you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Click the toolbar you want to display, or, to view more toolbars, click Customize.
   3. In the Customize dialog box, click the Toolbars tab, then double-click the toolbar you want to display.

2. On the Tools menu, click Customize.

3. Click the Commands tab.

4. In the Categories box, click New Menu.

5. Drag New Menu from the Commands box to the displayed toolbar.

6. Right-click the new menu on the toolbar, type a name in the Name box on the shortcut menu, and then press ENTER.

7. To add a command to the custom menu, click a category in the Categories box, and then drag the command from the Commands box to the empty box in the custom menu.

1. If the menu you want to change is on a toolbar, make sure the toolbar is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Click the toolbar you want to display, or, to view more toolbars, click Customize.
   3. In the Customize dialog box, click the Toolbars tab, then double-click the toolbar you want to display.
2. On the View menu, point to Toolbars.
3. Click Customize, and then click the Commands tab.
4. In the Categories box, click a category for the command.
5. Drag the command you want from the Commands box and, without releasing the mouse, rest it over the menu you want to change. When the menu displays a list of commands, point to where you want the command to appear, and then release the mouse.

• Use the move handle on the toolbar to drag the toolbar to its own row. You can also move the toolbar to a location other than the edge of the program window so that the toolbar becomes a floating toolbar.

1. On any toolbar, click the Toolbar Options arrow.
2. Point to Add or Remove Buttons.
3. Click Customize.
4. Click the Options tab.
5. Select the Always show full menus box.

Note

• The Always show full menus box affects all of your Microsoft Office programs.

1. On the View menu, point to Toolbars, and then click Customize.

2. Right-click the menu you want to restore, and then click Reset on the shortcut menu.

Note  The Reset command restores the built-in menu to its original image, commands, and submenus.

1. On the View menu, point to Toolbars, and then click Customize.

2. Click the Toolbars tab.
3. In the Toolbars box, click the name of the toolbar you want to restore.
4. Click Reset.

Notes

• You cannot reset a custom toolbar.
• As you work with Microsoft Office, the menus and toolbars are personalized to show the commands that you use most often. If you want, you can return the toolbar and menu display to the state it was in when you first started using Office.

1. Make sure the toolbar you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Click the toolbar you want to display, or, to view more toolbars, click Customize.
   3. In the Customize dialog box, click the Toolbars tab, then double-click the toolbar you want to display.
2. On the View menu, point to Toolbars, and then click Customize.
3. Do one of the following:
   • To restore a toolbar button, right-click the button, and then click Reset on the shortcut menu.
   • To restore a menu command, click the menu that contains the command, right-click the command, and then click Reset on the shortcut menu.

Notes

• The Reset command restores the built-in toolbar button or menu command to its original image, name, and command.
• The Reset command isn't available for a button that displays a list when clicked.

1. On the View menu, point to Toolbars, and then click Customize.
2. Click the Options tab.
3. Click Reset menu and toolbar usage data.

Notes

• The Reset menu and toolbar usage data button affects the buttons shown on a built-in toolbar only if it is not wide enough to display all the buttons. It affects the menu commands shown on the short version of built-in menus only if you have the Always show full menus box cleared on the Options tab in the Customize dialog box.
• The Reset menu and toolbar usage data button affects only the toolbar buttons and menu commands of the Microsoft Office program in which the button is clicked.
• The Reset menu and toolbar usage data button does not change the location of toolbars, does not remove any buttons or commands you've added by using the Customize dialog box, and does not add buttons or commands you've deleted.

1. Select the text that has the style you want to copy.
2. On the Formatting toolbar, click Format Painter , and then select the text to which you want to apply the formatting.

Note  You can't copy the font and font size on WordArt text.

Tip

1. On the Tools menu, click AutoCorrect, and then click the AutoCorrect tab.
2. Do one or more of the following:
   • To turn the capitalization options on or off, select or clear any of these check boxes:
     • Correct TWo INitial CApitals
     • Capitalize first letter of sentences
     • Capitalize first letter of table cells
     • Capitalize names of days
     • Correct accidental use of cAPS LOCK key
   • To turn text entries for misspellings and typos on or off, select or clear the Replace text as you type check box.

Tip

AutoFormat options include automatic changes that Microsoft PowerPoint makes to the look of your text, such as changing fraction characters to a fraction symbol or formatting Internet paths as hyperlinks.

1. On the Tools menu, click AutoCorrect Options, and then click the AutoFormat As You Type tab.
2. Select or clear any of the automatic formatting options you want to turn on or off.

Turning AutoFit on or off for body text also turns it on or off for text in the notes pane.

1. On the Tools menu, click AutoCorrect Options.
2. Click the AutoFormat As You Type tab.
3. Do any of the following:

   Turn AutoFit on or off for title text

   • Under Apply as you type, select or clear the AutoFit title text to placeholder check box.

   Turn AutoFit on or off for body text

   • Under Apply as you type, select or clear the AutoFit body text to placeholder check box.

Tip

1. Press ALT+U to choose AutoShape on the Drawing toolbar.
2. Use the arrow keys to move through the categories of AutoShapes, and select the AutoShape you want.
3. Press CTRL+ENTER.

Note  To edit the AutoShape, select the AutoShape, and then use the keyboard to choose AutoShape on the Format menu. Select the options you want on the available tabs.

1. Use the keyboard to select Text Box on the Insert menu.
2. Press CTRL+ENTER.
3. Type the text you want in the text box.
4. When you are finished typing and want to switch back to editing text in your slide, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC.

Note  To format the text box (to add a fill color or change the size, for example) select the text box, choose Text Box on the Format menu, and then select the options you want on the available tabs.

1. Use the keyboard to choose WordArt on the Insert menu, Picture submenu.
2. Use the arrow keys to select the WordArt style you want, and then press ENTER.
3. Type the text you want, and then use the TAB key to select other options in the dialog box.
4. Press ENTER to insert the WordArt.

Note  To edit the WordArt, select the object, choose WordArt on the Format menu, and then select the options you want on the available tabs.

Note  If your insertion point is within text, press ESC.

Do one of the following:

• Select a single shape

  To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.

• Select more than one shape
  1. If it is not on your Drawing toolbar, add the Select Multiple Objects button.

     How?

     1. Press ALT+F , and then press CTRL+TAB until you select the Drawing toolbar.
     2. Press the RIGHT ARROW key until you reach the More Buttons arrow.
     3. Press the DOWN ARROW key. The Add or Remove Buttons menu will appear.
     4. Press the DOWN ARROW key, press the RIGHT ARROW key, and then press TAB until you reach the Select Multiple Objects button, and then press ENTER.
  2. On the Drawing toolbar, click Select Multiple Objects .
  3. Select the checkbox next to the object or objects you want, and then tab to OK and press ENTER.

1. Select the AutoShape, picture, or WordArt you want to rotate.
2. On the Format menu, use the keyboard to choose the command for the type of object you selected— for example, AutoShape or Text Box— and then select the Size tab.
3. Under Size and rotate, use the TAB key to select Rotation, and then type the amount of rotation you want.
4. To preview the rotation, choose Preview.

   You might have to move the dialog box in order to preview.

SHIFT+F9

Show or hide the grid

ALT+F9

Show or hide guides

CTRL+G

Change grid or guide settings

1. Select the AutoShape, picture, or WordArt you want to change.
2. On the Format menu, use the keyboard to choose the command for the type of object you selected— for example, AutoShape or Text Box— and then select the Position tab.
3. Under Position on slide, select the options you want.
4. To preview the change, choose Preview.

   You might have to move the dialog box in order to preview.

1. Select the AutoShape, picture, or WordArt you want to change.
2. On the Format menu, use the keyboard to choose the command for the type of object you selected— for example, AutoShape or Text Box— and then select the Size tab.
3. Select the options you want.
4. To preview the changes, choose Preview.

   You might have to move the dialog box in order to preview the drawing object.

1. Select the AutoShape with the attributes you want to copy.

   If you select an AutoShape with attached text, you copy the look and style of the text as well as the attributes of the AutoShape.

2. Press CTRL+SHIFT+C to copy the object attributes.
3. Press the TAB key or SHIFT+TAB to select the object you want to copy the attributes to.
4. Press CTRL+SHIFT+V.

F6

Move clockwise among panes of normal view

SHIFT+F6

Move counterclockwise among panes of normal view

CTRL+SHIFT+TAB

Switch between Slides and Outline tabs of the Outline and Slides pane in normal view

CTRL+N

Create a new presentation

CTRL+M

Insert a new slide

CTRL+D

Make a copy of the selected slide

CTRL+O

Open a presentation

CTRL+W

Close a presentation

CTRL+P

Print a presentation

CTRL+S

Save a presentation

F5

Run a presentation

ALT+F4

Quit PowerPoint

CTRL+F

Find text

CTRL+H

Replace text

CTRL+K

Insert a hyperlink

F7

Check spelling

ESC

Cancel a menu or dialog box action

CTRL+Z

Undo an action

CTRL+Y

Redo or repeat an action

ALT+SHIFT+LEFT ARROW

Promote a paragraph

ALT+SHIFT+RIGHT ARROW

Demote a paragraph

ALT+SHIFT+UP ARROW

Move selected paragraphs up

ALT+SHIFT+DOWN ARROW

Move selected paragraphs down

ALT+SHIFT+1

Show heading level 1

ALT+SHIFT+PLUS SIGN

Expand text below a heading

ALT+SHIFT+MINUS SIGN

Collapse text below a heading

ALT+SHIFT+A

Show all or collapse all text or headings

SLASH (/) on the numeric keypad

Turn character formatting on or off

SHIFT+RIGHT ARROW

One character to the right

SHIFT+LEFT ARROW

One character to the left

CTRL+SHIFT+RIGHT ARROW

To the end of a word

CTRL+SHIFT+LEFT ARROW

To the beginning of a word

SHIFT+UP ARROW

One line up

SHIFT+DOWN ARROW

One line down

ESC

An object (with text selected inside the object)

TAB or SHIFT+TAB until the object you want is selected

An object (with an object selected)

ENTER

Text within an object (with an object selected)

CTRL+A (on the Slides tab)

All objects

CTRL+A (in slide sorter view)

All slides

CTRL+A (on the Outline tab)

All text

BACKSPACE

Delete one character to the left

CTRL+BACKSPACE

Delete one word to the left

DELETE

Delete one character to the right

CTRL+DELETE

Delete one word to the right

CTRL+X

Cut selected object

CTRL+C

Copy selected object

CTRL+V

Paste cut or copied object

CTRL+Z

Undo the last action

LEFT ARROW

One character to the left

RIGHT ARROW

One character to the right

UP ARROW

One line up

DOWN ARROW

One line down

CTRL+LEFT ARROW

One word to the left

CTRL+RIGHT ARROW

One word to the right

END

To the end of a line

HOME

To the beginning of a line

CTRL+UP ARROW

Up one paragraph

CTRL+DOWN ARROW

Down one paragraph

CTRL+END

To the end of a text box

CTRL+HOME

To the beginning of a text box

CTRL+ENTER

To the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.

SHIFT+F4

To repeat the last Find action

TAB

Move to the next cell

SHIFT+TAB

Move to the preceding cell

DOWN ARROW

Move to the next row

UP ARROW

Move to the preceding row

CTRL+TAB

Insert a tab in a cell

ENTER

Start a new paragraph

TAB at the end of the last row

Add a new row at the bottom of the table

Change or resize the font

CTRL+SHIFT+F

Change the font

CTRL+SHIFT+P

Change the font size

CTRL+SHIFT+>

Increase the font size

CTRL+SHIFT+<

Decrease the font size

Apply character formats

CTRL+T

Change the formatting of characters (Font command, Format menu) between sentence, lowercase, or uppercase

SHIFT+F3

Change the case of letters

CTRL+B

Apply bold formatting

CTRL+U

Apply an underline

CTRL+I

Apply italic formatting

CTRL+EQUAL SIGN

Apply subscript formatting (automatic spacing)

CTRL+SHIFT+PLUS SIGN

Apply superscript formatting (automatic spacing)

CTRL+SPACEBAR

Remove manual character formatting, such as subscript and superscript

Copy text formats

CTRL+SHIFT+C

Copy formats

CTRL+SHIFT+V

Paste formats

Align paragraphs

CTRL+E

Center a paragraph

CTRL+J

Justify a paragraph

CTRL+L

Left align a paragraph

CTRL+R

Right align a paragraph

You can use the following shortcut keys while running your slide show presentation in full-screen mode.

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse)

Perform the next animation or advance to the next slide

P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE

Perform the previous animation or return to the previous slide

number+ENTER

Go to slide number

B or PERIOD

Display a black screen, or return to the slide show from a black screen

W or COMMA

Display a white screen, or return to the slide show from a white screen

S or PLUS SIGN

Stop or restart an automatic slide show

ESC, CTRL+BREAK, or HYPHEN

End a slide show

E

Erase on-screen annotations

H

Go to the next hidden slide

T

Set new timings while rehearsing

O

Use original timings while rehearsing

M

Use mouse-click to advance while rehearsing

1+ENTER (or press both mouse buttons for 2 seconds)

Return to the first slide

CTRL+P

Redisplay hidden pointer and/or change the pointer to a pen

CTRL+A

Redisplay hidden pointer and/or change the pointer to an arrow

CTRL+H

Hide the pointer and navigation button immediately

CTRL+U

Hide the pointer and navigation button in 15 seconds

SHIFT+F10 (or right-click)

Display the shortcut menu

TAB

Go to the first or next hyperlink on a slide

SHIFT+TAB

Go to the last or previous hyperlink on a slide

ENTER while a hyperlink is selected

Perform the "mouse click" behavior of the selected hyperlink

SHIFT+ENTER while a hyperlink is selected

Perform the "mouse over" behavior of the selected hyperlink

Tip

TAB

Go to the first or next hyperlink per slide

SHIFT+TAB

Go to the last or previous hyperlink per slide

ENTER while a hyperlink is selected

Perform the "mouse click" behavior of the selected hyperlink

SHIFT+ENTER while a hyperlink is selected

Perform the "mouse over" behavior of the selected hyperlink

The following keys are for viewing your Web presentation in Microsoft Internet Explorer 4.0 or later.

TAB

Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar

SHIFT+TAB

Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar

ENTER

Perform the "mouse click" behavior of the selected hyperlink

The following keys are for viewing your Web presentation in Full Screen Slide Show view in Microsoft Internet Explorer 4.0 or later.

SPACEBAR

Go to the next slide

BACKSPACE

Go to the previous slide

Use the following keys (if you are sending the presentation as the body of the message) when the e-mail header is active. To activate the e-mail header, press SHIFT+TAB as many times as necessary. (If text within a text box is selected, you must first press F2 to select the text box before pressing SHIFT+TAB.)

ALT+S

Send the current presentation as an e-mail message

CTRL+SHIFT+B

Open the Address Book

ALT+K

Check the names on the To, Cc, and Bcc lines against the Address Book

TAB

Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active

SHIFT+TAB

Select the previous field or button in the e-mail header

To perform the following actions, the Microsoft Office Assistant must be turned on and visible. To turn on or show the Office Assistant, press ALT+H to open the Help menu, and then press O.

In the Assistant balloon

ESC

Close an Assistant message or a tip

The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the active application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.

In the Help task pane

F1

Display the Help task pane.

F6

Switch between the Help task pane and the active application.

TAB

Select the next item in the Help task pane.

SHIFT+TAB

Select the previous item in the Help task pane.

ENTER

Perform the action for the selected item.

DOWN ARROW and UP ARROW

In a Table of Contents, select the next and previous item, respectively.

RIGHT ARROW and LEFT ARROW

In a Table of Contents, expand and collapse the selected item, respectively.

ALT+LEFT ARROW

Move back to the previous task Pane.

ALT+RIGHT ARROW

Move forward to the next task Pane.

CTRL+SPACEBAR

Open the menu of Pane options.

CTRL+F1

Close and reopen the current task pane.

RIGHT ARROW

Expand a +/- list.

LEFT ARROW

Collapse a +/- list.

In the Help window

TAB

Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic

SHIFT+TAB

Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article

ENTER

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink

ALT+LEFT ARROW

Move back to the previous Help topic.

ALT+RIGHT ARROW

Move forward to the next Help topic.

CTRL+P

Print the current Help topic.

UP ARROW AND DOWN ARROW

Scroll small amounts up and down, respectively, within the currently-displayed Help topic.

PAGE UP AND PAGE DOWN

Scroll larger amounts up and down, respectively, within the currently-displayed Help topic.

ALT+U

Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application.

SHIFT+F10

Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).

ALT+TAB

Switch to the next window

ALT+SHIFT+TAB

Switch to the previous window

CTRL+W or CTRL+F4

Close the active window

CTRL+F5

Restore the size of the active window after you've maximized it

F6

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

Note  If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.

SHIFT+F6

Move to a pane from another pane in the program window (counterclockwise direction)

CTRL+F6

When more than one window is open, switch to the next window

CTRL+SHIFT+F6

Switch to the previous window

CTRL+F7

When a document window is not maximized, performs the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC.

CTRL+F8

When a document window is not maximized, performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window, and, when finished, press ESC.

CTRL+F9

Minimize a window to an icon (works only for some Microsoft Office programs)

CTRL+F10

Maximize or restore a selected window

PRINT SCREEN

Copy a picture of the screen to the Clipboard

ALT+PRINT SCREEN

Copy a picture of the selected window to the Clipboard

ALT+SHIFT+F10

Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.

DOWN ARROW

Select the next item in a smart tag menu.

UP ARROW

Select the previous item in a smart tag menu.

ENTER

Perform the action for the selected item in a smart tag menu.

ESC

Close the smart tag menu or message.

Tip

F6

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

Note  If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.

CTRL+TAB

When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.)

TAB or SHIFT+TAB

When a task pane is active, select the next or previous option in the task pane

CTRL+SPACE

Display the full set of commands on the task pane menu

DOWN ARROW or UP ARROW

Move among choices in a selected submenu; move among certain options in a group of options

SPACEBAR or ENTER

Open the selected menu, or perform the action assigned to the selected button

SHIFT+F10

Open a shortcut menu; open a drop-down menu for the selected gallery item

HOME or END

When a menu or submenu is visible, select the first or last command on the menu or submenu

PAGE UP or PAGE DOWN

Scroll up or down in the selected gallery list

CTRL+HOME or CTRL+END

Move to the top or bottom of the selected gallery list

1. Press ALT to select the menu bar.
2. Press CTRL+TAB repeatedly to select the toolbar or task pane you want.
3. Do one of the following:

   Resize a toolbar

   1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
   2. Select the Size command, and then press ENTER.
   3. Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a time.

   Move a toolbar

   1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
   2. Select the Move command, and then press ENTER.
   3. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.

   Resize a task pane

   1. In the task pane, press CTRL+SPACE to display a menu of additional commands.
   2. Use the DOWN ARROW key to select the Size command, and then press ENTER.
   3. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.

   Move a task pane

   1. In the task pane, press CTRL+SPACE to display a menu of additional commands.
   2. Use the DOWN ARROW key to select the Move command, and then press ENTER.
   3. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
4. When you are finished moving or resizing, press ESC.

TAB

Move to the next option or option group

SHIFT+TAB

Move to the previous option or option group

CTRL+TAB

Switch to the next tab in a dialog box

CTRL+SHIFT+TAB

Switch to the previous tab in a dialog box

Arrow keys

Move between options in an open drop-down list, or between options in a group of options

SPACEBAR

Perform the action assigned to the selected button; check or clear the selected check box

First letter of an option in a drop-down list

Open the list if it is closed and move to that option in the list

ALT+ the letter underlined in an option

Select an option; select or clear a check box

ALT+DOWN ARROW

Open a selected drop-down list

ESC

Close a selected drop-down list; cancel a command and close a dialog box

ENTER

Perform the action assigned to a default button in a dialog box

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

HOME

Move to the beginning of the entry

END

Move to the end of the entry

LEFT ARROW or RIGHT ARROW

Move one character to the left or right

CTRL+LEFT ARROW

Move one word to the left

CTRL+RIGHT ARROW

Move one word to the right

SHIFT+LEFT ARROW

Select or unselect one character to the left

SHIFT+RIGHT ARROW

Select or unselect one character to the right

CTRL+SHIFT+LEFT ARROW

Select or unselect one word to the left

CTRL+SHIFT+RIGHT ARROW

Select or unselect one word to the right

SHIFT+HOME

Select from the insertion point to the beginning of the entry

SHIFT+END

Select from the insertion point to the end of the entry

The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below.

ALT+1

Go to the previous folder

ALT+2

Up One Level button: open the folder up one level above the open folder

ALT+3

Search the Web button: close the dialog box and open your Web search page

ALT+4

Delete button: delete the selected folder or file

ALT+5

Create New Folder button: create a new folder

ALT+6

Views button: switch among available folder views

ALT+7 or ALT+L

Tools button: show the Tools menu

SHIFT+F10

Display a shortcut menu for a selected item such as a folder or file

TAB

Move between options or areas in the dialog box

F4 or ALT+I

Open the Look in list

F5

Refresh the file list