Printing the Aged Retainage Report

The Aged Retainage report groups outstanding retainage amounts by due date into a current period and four aging periods.

For information on the contents of this report, see A/P Aged Retainage Report Screen.

When to Print

Print the report when you need to review retainage that is due to vendors, such as at the end of a fiscal year or period.

To print the report:

1. Open Accounts Payable > A/P Transaction Reports >  Aged Retainage.

2. In the Report Type field, specify a type as follows:

   • Select Aged Retainage By Due Date to print a report that shows all outstanding retainage amounts that are due for each aging period, including Future and Current.

     Outstanding retainage amounts are grouped according to the dates on which they become due.

     Note: For job‑related documents, if one of the document details becomes due in a future period, the outstanding retainage amount for that detail appears in the Future period.

   • Select Future Retainage By Due Date to print a report that shows outstanding retainage amounts that will become due in future aging periods, beginning with the Age As Of date.

     Outstanding retainage amounts are grouped according to the future dates at which they will become due.

   • Select Overdue Retainage By Due Date to print a report that shows only outstanding retainage amounts that became overdue in each aging period.

     Overdue outstanding retainage amounts are grouped according to the dates on which they became due.

3. Select the remaining report options as follows:

   • Age As Of. Specify the date on which to report the retainage. The program uses this date to assign retainage to an aging period by calculating the number of days between its due date and the date entered in the Age As Of field.

   • Cutoff By. The report includes only those transactions or balances that have a due date before or on the cutoff date you specify. More...

     There are three methods for selecting a cutoff date:

     • Document Date. Select this option if you want to include documents based on their document date (regardless of the fiscal period to which you assigned them), and then enter a date in the Cutoff Date field.

       If you enter zeros for the month, day, and year, the report includes all transactions, regardless of date.

     • Posting Date. Select this option if you want to include documents based on their posting date, and then enter a date in the Cutoff Date field.

       If you enter zeros for the month, day, and year, the report includes all transactions, regardless of date.

     • Year/Period. Select this option if you want to include all transactions up to the end of a fiscal period, which you then specify in the Year/Period field.
   • Print Transactions In. Indicate whether to print a summary or a detailed report, and whether to print the detailed version of the report by document date (Detail By Document Date), by due date (Detail By Retainage Due Date), or by document number (Detail By Document).

   • Use Aging Periods. Accounts Payable uses aging periods to group outstanding retainage amounts.

     The aging periods defined on the A/P Options screen appear as defaults, but you can assign different periods for this report.

   • Select Vendors By. Specify up to four criteria to select the vendor accounts to list on the report. More...

     For the first selection criterion, choose from Vendor Number, Vendor Group, or Short Name.

     For the remaining three selection criteria choose from the above, and:

     • Account Set.
     • Vendor Balance.
     • Vendor Equivalent Balance. (multicurrency ledgers only)
     • Vendor Name.
     • Currency Code. (multicurrency ledgers only)
     • Start Date.
     • Vendor optional fields, if you use optional fields

     If you do not specify selection criteria, the report includes amounts for all vendors that use the account type you select.

   • Sort Vendors By. You can choose up to four orders by which to list (sort) records for the report. If you do not specify sorting criteria, the report orders the records by vendor number.
   • Title. If you want to include a title for each sorted group, select this option for each group of records you are sorting by.
   • Total. If you want to include subtotals for each sorted group, select the this option for each group of records you are sorting by.
   • Include Taxes. Select this option to include tax information on the report.

   • Print Amounts In. Use this option to select the currency for the report. You can list transaction amounts in the vendor currency or the functional currency.

     If you list transactions in the functional currency, and you have performed a revaluation, the report shows the new functional amounts.

4. Click Print.

   • If you are printing to a printer, the Print window appears. Confirm your printer selection and the number of copies to print, and then click OK. Otherwise, click Cancel or Setup.
   • If you are printing to a file, the Export Report window appears. Specify a name and location for the file, and then click Save.
   • If you are printing to the screen (Preview), the report appears in a new window. You can print the report or export it to a file.
   • If you are printing to e-mail, an e-mail message appears with the report attached.

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